How payroll and HR software is priced in Canada and the 2026 payroll obligations the software has to handle correctly.
Two questions decide whether a payroll and HR system is a good buy: what it really costs once every fee is counted, and whether it handles Canadian payroll law without manual workarounds. This section answers both.
Start with the payroll and HR software comparison overview, which maps software types, cost lines and the rules that matter. Then go deeper on pricing models: per employee, base fees and per pay run, and on GST/HST, USD pricing and exchange-rate risk.
The compliance guides explain what the software must calculate and file: 2026 source deductions for CPP, CPP2, EI and income tax, remitter types and remittance due dates, T4 slips and electronic filing, Records of Employment and the Quebec differences: QPP, QPIP, RL-1, HSF and CNESST.
Rates and maximums change every January, and some formulas change mid-year. Every figure here names its source and year; prices are illustrative and are not any vendor's quote.
Payroll Software Costs, Pricing Models and 2026 Rules
How GST/HST, QST and PST apply to payroll software in Canada, foreign vendors under the digital rules, and how to budget for USD pricing and renewals.
Payroll Software Costs, Pricing Models and 2026 Rules
Compare payroll and HR software in Canada by type, pricing model, three-year cost and the 2026 payroll rules it must handle, without rankings.
Payroll Software Costs, Pricing Models and 2026 Rules
CRA remitter types and due dates for 2026, how AMWA sets them, the payroll (RP) account and electronic payment, and what payroll software must track.
Payroll Software Costs, Pricing Models and 2026 Rules
How payroll and HR software is priced in Canada: per employee per month, base fees, per pay run, year-end fees and modules, with worked arithmetic.
Payroll Software Costs, Pricing Models and 2026 Rules
What changes when you pay employees in Quebec: QPP, QPIP and the lower EI rate, Revenu Québec remittances, RL-1 slips, HSF, CNESST and French tools.
Payroll Software Costs, Pricing Models and 2026 Rules
When an ROE is required, paper and electronic deadlines, ROE Web versus payroll software submission, and how to avoid amended ROEs.
Payroll Software Costs, Pricing Models and 2026 Rules
The 2026 CPP, CPP2 and EI rates and maximums, how income tax is withheld with CRA formulas, and a worked biweekly example to test payroll software.
Payroll Software Costs, Pricing Models and 2026 Rules
T4 and T4 Summary deadlines, mandatory electronic filing above five slips, T4A and RL-1 pointers, year-end fees and a payroll year-end sequence.
